State Committee Chairmen report to Sectional Committee Chairmen
Memorial Day, originally called Decoration Day, is a day of remembrance for those who have died in service of the United States of America. Over two dozen cities and towns claim to be the birthplace of Memorial Day. While Waterloo N.Y. was officially declared the birthplace of Memorial Day by President Lyndon Johnson in May 1966, it’s difficult to prove conclusively the origins of the day.
Regardless of the exact date or location of its origins, one thing is clear – Memorial Day was borne out of the Civil War and a desire to honor our dead. It was officially proclaimed on 5 May 1868 by General John Logan, national commander of the Grand Army of the Republic, in his General Order No. 11. “The 30th of May, 1868, is designated for the purpose of strewing with flowers, or otherwise decorating the graves of comrades who died in defense of their country during the late rebellion, and whose bodies now lie in almost every city, village and hamlet churchyard in the land,” he proclaimed. The date of Decoration Day, as he called it, was chosen because it wasn’t the anniversary of any particular battle.
On the first Decoration Day, General James Garfield made a speech at Arlington National Cemetery, and 5,000 participants decorated the graves of the 20,000 Union and Confederate soldiers buried there.
The first state to officially recognize the holiday was New York in 1873. By 1890 it was recognized by all of the northern states. The South refused to acknowledge the day, honoring their dead on separate days until after World War I (when the holiday changed from honoring just those who died fighting in the Civil War to honoring Americans who died fighting in any war).
It is now observed in almost every state on the last Monday in May with Congressional passage of the National Holiday Act of 1971 (P.L. 90 – 363). This helped ensure a three day weekend for Federal holidays, though several southern states have an additional separate day for honoring the Confederate war dead: January 19th in Texas; April 26th in Alabama, Florida, Georgia, and Mississippi; May 10th in South Carolina; and June 3rd (Jefferson Davis’ birthday) in Louisiana and Tennessee.
IRS 990 TAX FORM – REQUIRED
Headquarters will file the required IRS tax return for each chapter. Simply complete the IRS Information form and return it with your printout. It should be completed based on your gross receipts in calendar year 2016 (monies received from all sources before deduction of expenses).
Chapter Regents send two copies of Chapter Officer List to the State Regent
ELECTION PROCEDURES FOR CHAPTERS
Chapter Officers. All Chapter Officers in a state must be elected before the General Assembly and reported to the State Regent by March 15. Please use the form provided by the National Society. The State Regent will then forward the list to National Headquarters by April 1.
Election Dates and Terms of Office. The best months for electing officers are January, February, and March. Officers elected in the fall or winter months are actually elected for terms beginning in the spring months of the next year, and care must be taken to report the term of office correctly. For example, officers elected for three-year terms in the fall or winter months of a year would begin to serve after the next General Assembly and would remain in office until after the close of the General Assembly three years later.
INSTRUCTIONS FOR COMPLETING THE CHAPTER OFFICER FORM
1. Make TWO copies of the front side of this sheet after it has been completed and carefully checked for accuracy.
2. Retain the original for chapter records.
3. Mail the TWO copies to the State Regent by March 15. The State Regent will retain one copy for her files and she will mail one copy to National Headquarters by April 1st.
4. The officer lists MUST be provided every year.